How to Format a Claims Letter

How do you format a claims letter? Insurance companies seem to be in search of a reliable, reasonable format that will help their letters achieve a consistent, easy-to-read “look.”

The following are some tips on gaining consistency in a business letter:

Letterhead

Envelopes

• The address should be in all capital letters with no punctuation.
• Left-justify every line in the address block.
• Use two letter state abbreviations in caps (e.g., CA, NY, HI, MN).
• Use one space between city and state, two spaces between state and zip code.
• The address portion should be centered halfway down the envelope and a half-inch less than half-way across.

Example:

NOTE:
If a window envelope is used, the same rules as apply above. Be sure that only the full address is visible through the window portion of the envelope. Plain white paper

Below are two examples of how to format a letter.